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Workplace Experience Manager & Executive Support

SpellbookTorontoAdministration
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Salary
$84,750 - $106K CAD
Job type
Full-time
Posted
28 Sept 2026
Status
Open · checked 7d ago

About this role

Role Overview

The Workplace Experience Manager & Executive Support role at Spellbook in Toronto is a full-time position responsible for managing daily office operations and providing administrative assistance to the executive leadership team. This opportunity suits an organized professional with at least three years of experience who thrives in a fast-paced environment and enjoys keeping a workplace running efficiently.

Key Responsibilities

Oversee the day-to-day operations of the Toronto office, managing budgets, inventory, shared calendars, and handling incoming deliveries.
Maintain a clean and safe work environment, proactively reporting safety concerns and managing office supplies, equipment, and vendor relationships.
Act as the primary liaison with building management and landlords regarding maintenance and facilities.
Coordinate new hire onboarding logistics, including equipment ordering, shipping company swag, and providing office tours.
Plan and execute local team socials, weekly team lunches, board meetings, team on-sites, and customer visits.
Provide shared administrative support to executives such as the COO, CRO, CSO, and various VPs by managing calendars, travel bookings, expense reporting, and presentations.
Handle confidential information with discretion and collaborate across distributed teams to support executive initiatives.

Requirements

Bring a minimum of 3 years of experience in office management, workplace experience, executive assistance, or a related function.
Demonstrate strong organizational skills, attention to detail, and the ability to multitask in a dynamic setting.
Exhibit excellent written and verbal communication skills alongside a proactive, positive attitude.
Maintain confidentiality and handle sensitive matters with sound judgment.
Be available to work onsite at the Toronto office at least three days per week.

Skills and Tools

Google Workspace
Microsoft Office
Notion
Slack
Event coordination and travel management

Salary and Benefits

Annual salary ranging from $84,750 to $106,000 CAD.
Company-paid group benefits for employees and their families, including $1,000 toward mental health support.
Generous time off policies, holiday closures, and parental leave top-ups.
Monthly paid meals, an annual wellness allowance, and competitive stock option grants.

About the Company

Spellbook creates Spellbook, an AI copilot for transactional lawyers that integrates directly into Microsoft Word to assist legal teams with drafting, reviewing, and negotiating contracts. Over 4,000 law firms, solo practitioners, and in-house teams rely on the platform. The company is backed by prominent investors including Khosla Ventures, Thomson Reuters Ventures, and Inovia Capital, and has raised over $80 million in total funding.

How to Apply

To apply for this position, please visit the official company careers page to submit your application.

Questions candidates ask

What is the location and work arrangement for this role?

This full-time position is based in Toronto, Canada, requiring candidates to work onsite at least three days a week.

What is the salary range for the Workplace Experience Manager?

The salary ranges between $84,750 and $106,000 CAD per year.

How many years of experience are required?

Candidates must have at least 3 years of experience in a workplace experience, office management, executive assistance, or similar role.

What software and tools will I need to use?

Proficiency in Google Workspace, Microsoft Office, Notion, and Slack is required for this position.

What benefits are included with the job?

Benefits include company-paid group benefits for you and your family with $1,000 toward mental health support, an annual wellness allowance, monthly paid meals, stock option grants, parental leave top-ups, and generous time off.

Ready to apply?

The application is on the official Spellbook careers page.

Apply on company site