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Executive Assistant

Banyan SoftwareToronto, Ontario, CanadaOperations
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Salary
$110K - $125K USD
Job type
Full-time
Posted
27 Aug 2026
Status
Open · checked 7d ago

About this role

Banyan Software is seeking a skilled Executive Assistant to join the team in Toronto for a hybrid position working three days a week in the office. This role blends traditional executive support with chief of staff responsibilities, perfectly suited for an organized professional looking to manage high-level business operations.

Role Overview

The primary focus of this position is to deliver high-level support to the Chief Operating Officer, whose vast portfolio includes People, Legal, Corporate IT, Communications, and the Banyan Software Foundation. The Executive Assistant acts as a trusted partner, managing day-to-day business activities, coordinating cross-functional efforts, and applying modern technology to work efficiently at scale. This hybrid role requires working from the Toronto office from Tuesday through Thursday.

Key Responsibilities

Manage sophisticated calendars, resolve schedule conflicts independently, and ensure the COO's time aligns with strategic goals.
Track progress against departmental OKRs and key initiatives, providing visibility ahead of monthly and quarterly reviews.
Facilitate cross-functional coordination across People, Legal, Corporate IT, Communications, Centers of Excellence, and the Foundation.
Coordinate logistics, agendas, and materials for major corporate meetings, including Board of Directors sessions and quarterly business reviews.
Apply AI tools to recurring tasks such as inbox triage, briefing material preparation, dashboard tracking, and note synthesis.
Handle travel planning, expense reporting, correspondence preparation, and general administrative support.

Requirements

Minimum of 5 years of administrative experience supporting C-level executives within a fast-paced environment.
Demonstrated background in tracking progress against organizational goals and keeping cross-functional commitments moving forward.
Proven daily use of AI tools like Claude, ChatGPT, Copilot, or Gemini to automate or improve workflows.
Advanced technical skills using Microsoft Office to build executive-level presentations, graphs, tables, and charts.
Exceptional organizational abilities with strong written and interpersonal communication skills.

Nice to Have

Experience supporting a Chief Operating Officer or operational leadership.
Familiarity with Slack, Google Workspace, and Notion.

Skills and Tools

Microsoft Office suite (advanced presentation and data visualization skills)
Artificial Intelligence tools (ChatGPT, Claude, Gemini, Copilot)
Calendar and schedule management
Cross-functional communication and stakeholder liaison
Process improvement and action tracking

Salary and Benefits

The expected base salary for this position ranges from CAD $110,000 to $125,000, complemented by an annual bonus and equity when applicable. Compensation is determined by factors such as market conditions, location, and relevant job experience.

About the Company

Founded in 2016, Banyan Software acquires and grows specialized software businesses worldwide using a buy-grow-and-hold-for-life approach. Operating over 120 portfolio companies globally, Banyan has earned a spot on the Inc. 5000 list for six consecutive years. The organization is committed to equity and inclusion, supporting a diverse workplace and a greener world through the Banyan Software Foundation.

How to Apply

Candidates must submit their applications directly through the official Banyan Software careers page. Unsolicited resumes sent via email or external direct channels will not be reviewed.

Questions candidates ask

Is this a remote position?

No, this is a hybrid role based out of the Toronto office three days a week, from Tuesday through Thursday.

What is the salary range for the Executive Assistant role?

The expected base salary ranges from CAD $110,000 to $125,000, plus an annual bonus and equity when applicable.

How many years of experience are required?

Candidates must have 5 or more years of administrative experience supporting C-level executives in a fast-paced setting.

What software and technical skills are needed?

Applicants need advanced Microsoft Office skills for executive presentations and data visualization, alongside demonstrated fluency in AI tools like ChatGPT, Claude, or Gemini.

How should I submit my application?

All candidates must apply through the official Banyan Software careers site, as direct emails or LinkedIn submissions are not accepted.

Ready to apply?

The application is on the official Banyan Software careers page.

Apply on company site