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Senior Manager, Occupancy Planning & Workplace Strategy

OpenAISan FranciscoWorkplace
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Salary
$203K – $225K
Job type
Full-time
Work mode
Remote
Experience
Senior · 5+ yrs
Posted
7 Oct 2026
Status
Open · checked 7d ago

About this role

OpenAI is seeking a Senior Manager for Occupancy Planning & Workplace Strategy to lead space planning for go-to-market and general administrative organizations in San Francisco. This hybrid position suits an experienced workplace strategy professional who can align physical spaces with evolving business growth and employee needs.

Role Overview

OpenAI is hiring a Senior Manager, Occupancy Planning & Workplace Strategy to direct strategic space management for specific internal organizations. The professional in this position will translate headcount forecasts and operational requirements into actionable capacity scenarios, neighborhood strategies, and seating models. The role involves working closely with internal departments like finance, people operations, and design to optimize space utilization across an evolving real estate portfolio.

Key Responsibilities

Manage strategic occupancy planning for GTM and G&A teams by converting headcount forecasts into practical space layouts.
Create and assess capacity scenarios, team adjacencies, seating models, and allocation recommendations.
Engage with executive stakeholders and business leaders to align real estate strategies with organizational goals.
Coordinate with finance, people, analytics, and workplace operations teams to assess capacity limits and guide execution.
Design stacking, blocking, and move plans that prioritize operational feasibility and employee experience.
Maintain precise space inventories, floor plans, and utilization metrics using CAFM and IWMS platforms.
Resolve data discrepancies, establish quality controls, and collaborate with vendors to maintain reliable information.
Build dashboards, reporting tools, and workflows to monitor capacity risks and occupancy trends.
Implement continuous improvements for planning workflows, automation, and scalable operations.
Assist with workplace change management and coordinate cross-functional transitions.

Requirements

Bring 5 to 8+ years of professional background in occupancy planning, space management, workplace strategy, or related fields.
Demonstrated capability in managing complex, multi-site or multi-team real estate portfolios independently.
Practical background translating headcount growth and business requirements into data-informed space strategies.
Direct working knowledge of CAFM or IWMS platforms for space inventory, floor plans, and seating allocations.
Strong analytical abilities to evaluate scenarios, manage trade-offs, and present data recommendations to senior leaders.
Experience establishing trusted cross-functional partnerships and influencing outcomes without direct authority.
Capability to handle long-term strategy alongside hands-on execution in a fast-paced environment.
Background supporting workplace transitions, flexible seating, or large-scale space initiatives.
Clear communication skills for executive presentations, documentation, and cross-team coordination.
Comfort navigating ambiguity and developing scalable process improvements.

Nice to Have

Familiarity with OfficeSpace or comparable CAFM/IWMS platforms.
Experience with computer-aided design (CAD) or floor-plan software.
Background using business intelligence platforms, managing system migrations, or handling vendor relationships.

Skills and Tools

CAFM / IWMS platforms
OfficeSpace
CAD and floor-plan tools
Business intelligence platforms
Space inventory management
Data analytics and dashboard creation

Salary and Benefits

Salary range of $203,000 to $225,000 per year
Equity offerings included

About the Company

OpenAI functions as an artificial intelligence research and deployment enterprise focused on building general-purpose artificial intelligence that benefits all of humanity. The organization emphasizes the creation of AI systems with safety and human needs at the foundation, valuing diverse perspectives and experiences across the company.

How to Apply

Candidates should apply directly on the official company careers page.

Skills and tech stack

CAFMIWMSOfficeSpaceCAD

Questions candidates ask

What is the location and work model for this role?

The position is based in San Francisco and utilizes a hybrid work model requiring three days in the office per week, along with approximately 10% to 20% travel.

How many years of experience are required?

Applicants must have 5 to 8+ years of experience in occupancy planning, workplace strategy, space management, or a related field.

What is the salary range and compensation structure?

The salary ranges from $203K to $225K, and the position includes offers of equity.

Which internal teams will this manager partner with?

The role partners closely with business leaders, Finance, People, Workplace Operations, and Design & Construction teams.

What technical platforms are relevant to the job?

Hands-on experience with CAFM/IWMS platforms—such as OfficeSpace—alongside CAD tools and business intelligence platforms is expected or preferred.

Ready to apply?

The application is on the official OpenAI careers page.

Apply on company site