About this role
Scale AI needs a payroll analyst to prevent processing errors and compliance violations across multi-state operations for over a thousand workers. The chosen professional will manage end-to-end bi-weekly and semi-monthly cycles while partnering closely with human resources and accounting teams. Scale AI builds data platforms and full-stack technologies that help enterprises and government agencies develop reliable artificial intelligence systems.
Daily responsibilities include supervising general ledger mapping, conducting routine data audits, and administering systems like Workday and ADP WorkforceNow. The role exists to maintain strict adherence to federal, state, and local tax laws alongside FLSA regulations. A candidate who thrives here possesses extreme attention to detail, strict confidentiality, and deep technical proficiency in payroll operations.
What you will do
- Oversee the accurate and timely processing of multi-state bi-weekly and semi-monthly payrolls for over a thousand employees.
- Ensure strict adherence to federal, state, and local tax laws, as well as FLSA regulations.
- Manage year-end payroll activities including W-2 and W-2c generation, fringe benefit reporting, and annual tax reconciliations.
- Partner closely with HR and Accounting to ensure accurate data flow, general ledger mapping, and month-end close procedures.
- Act as the primary subject matter expert for payroll systems like Workday and ADP WorkforceNow.
- Conduct regular audits of payroll data to identify discrepancies and lead continuous improvement initiatives using AI methodologies.
What you need
- Minimum of 5 years of payroll experience.
- Strong organizational skills with the ability to complete priority tasks by the end of each day.
- Demonstrated confidentiality, integrity, and extreme attention to detail under pressure.
- Hands-on experience with ADP WorkforceNow and Workday.
- Possession of a Bachelor's degree.
Nice to have
- Advanced AI technical skills
- Excellent communication skills
Benefits
- Comprehensive health, dental and vision coverage
- Retirement benefits
- Learning and development stipend
- Generous PTO
- Commuter stipend
Skills and tech stack
Questions candidates ask
What is the salary range for this position?
The base salary range for this full-time position in San Francisco, New York, and Seattle is $121,600 to $152,000 USD. Compensation may also include equity based compensation subject to Board of Director approval.
What tools and software are used in this role?
The primary payroll systems utilized are ADP, ADP WorkforceNow, and Workday. The team also incorporates AI methodologies to ensure processes are best in class.
What benefits are included with employment?
Employees receive comprehensive health, dental and vision coverage, retirement benefits, a learning and development stipend, and generous PTO. Additionally, this role may be eligible for a commuter stipend.
What is the policy on reapplying if not selected?
Company policy requires a 90-day waiting period before reconsidering candidates for the same role. This allows for a fair and thorough evaluation of all applicants.