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Office Manager & Security Coordinator

CohereOttawaModeling
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Salary
CA$115K – CA$140K
Job type
Full-time
Experience
Mid · 2+ yrs
Posted
8 Oct 2026
Status
Open · checked 7d ago

About this role

This position suits professionals with a background in security operations and office management who hold Canadian citizenship and a valid Reliability Status. The Office Manager & Security Coordinator role at Cohere in Ottawa combines administrative oversight with industrial security compliance for government contracts.

Role Overview

The Office Manager & Security Officer serves as the primary contact for daily administrative functions and security protocols at the Ottawa office. This hybrid position ensures smooth front-facing operations while maintaining adherence to Canadian industrial security standards. The job blends facilities coordination with security management to maintain a secure and functional environment.

Key Responsibilities

Manage cleaners, food and beverage providers, suppliers, and maintenance vendors while overseeing room setups and visitor logistics.
Supervise shipping, receiving, and logistics, including new hire laptop distribution and returns.
Implement security policies and procedures aligned with Contract Security Program and PSPC requirements for handling classified information.
Oversee screening processes for personnel and visitors, enforce access controls, and maintain accurate security documentation.
Maintain office and cleaning inventory levels, manage mail handling, and support internal events and community gatherings.

Requirements

Canadian citizenship and current residency in Canada.
Valid Reliability Status with familiarity with PSPC and Contract Security Program frameworks.
Minimum of 2 years of experience in security operations, with a preference for government or industrial security backgrounds.

Nice to Have

Experience managing vendors, facilities, and general office operations.
Strong background in event planning and community engagement.

Skills and Tools

Slack for internal communications.
Facility management and vendor coordination.
Security screening, access control, and compliance tracking.

Salary and Benefits

Compensation ranges from CA$115K to CA$140K alongside equity offerings.
Weekly lunch stipend of $75 and health and dental benefits including mental health coverage.
RRSP matching and a 100% parental leave top-up for up to 6 months.
Annual enrichment benefits for wellness, arts, and workspace improvements, plus an education stipend.
Six weeks of paid vacation.

About the Company

Cohere is a security-first enterprise artificial intelligence company building foundation models and end-to-end products. Headquartered in Toronto with multiple international offices, the organization focuses on enterprise AI adoption.

How to Apply

Interested candidates should apply directly on the official Cohere careers page.

Skills and tech stack

Questions candidates ask

What are the citizenship and security requirements for this role?

Applicants must be Canadian citizens currently residing in Canada and possess a valid Reliability Status with familiarity of PSPC and Contract Security Program frameworks.

What is the salary and benefits package?

The salary ranges from CA$115K to CA$140K with equity. Perks include health and dental benefits, a weekly lunch stipend, RRSP matching, 6 weeks of paid vacation, and learning stipends.

Where is the job located?

The position is based out of Cohere's Ottawa office.

How many years of experience are required?

The role requires a minimum of 2 years of experience in security operations.

How should I submit my application?

Candidates must submit applications through the official Cohere careers page.

Ready to apply?

The application is on the official Cohere careers page.

Apply on company site