About this role
Managing daily office operations, vendor relationships, and reception duties keeps the New York City workspace running smoothly for team members and visitors. This position operates within the global Workplace team at Perplexity to maintain a clean, organized, and welcoming environment across the Union Square office of approximately 100 seats.
Team members handle facility maintenance, mail distribution, inventory tracking, and safety compliance while collaborating on inclusive office events and lunches. Successful candidates approach challenges with optimism, possess strong organizational skills, and maintain a service-oriented mindset focused on supporting colleagues.
What you will do
- Manage daily office reception, operational tasks, vendor relationships, health and safety compliance, and facility maintenance.
- Handle daily office opening and closing duties alongside special project oversight.
- Coordinate mail and packaging services, including triage, distribution, and organization.
- Oversee inventory management and purchasing for office and kitchen supplies while adhering to budget constraints.
- Organize internal and external meetings, lunches, team-building events, and offsites.
- Build and maintain strong relationships with external contractors, suppliers, and building management.
What you need
- Bring three to five years of professional experience in facilities, workplace operations, office administration, or hospitality fields.
- Demonstrate proficiency with G-Suite products or show the ability to learn software quickly.
- Exhibit excellent organization, planning, and prioritization abilities.
- Possess strong ownership, operational mindset, and a willingness to handle tasks of any size autonomously.
- Maintain clear written, verbal, and non-verbal communication skills while preserving confidentiality and professionalism.
Benefits
- Offers Equity
Skills and tech stack
Questions candidates ask
What are the daily working hours for this role?
The coordinator opens and closes the office daily from 8:30 am to 5:00 pm, and is present at times when no one else is for special projects, maintenance, or moves.
What is the compensation for the New York City position?
The salary ranges from $90K to $110K and includes offers of equity.
Where is the office located?
The office is located in Union Square in New York City with approximately 100 seats.