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Executive Business Partner (m/w/d)

MultiverseBerlinCEO Office
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Salary
Not listed
Job type
Full-time
Work mode
Remote
Posted
25 Sept 2026
Status
Open · checked 7d ago

About this role

The Executive Business Partner (m/w/d) position at Multiverse in Berlin is a full-time role within the CEO Office department that supports the Managing Director and Chief of Staff. This remote-friendly opportunity suits an experienced, tech-forward operations professional who thrives in a fast-paced environment and leverages AI automation.

Role Overview

Multiverse Germany is seeking a proactive Executive Business Partner to help run its rapidly growing Berlin office. The core of this position involves managing executive schedules, driving business operations, and maintaining company rhythms. This role requires sound judgment to filter day-to-day matters, coordinate seamlessly with the UK team, and apply AI tools to automate repeatable administrative tasks and speed up workflows.

Key Responsibilities

Deliver dedicated support primarily to the Managing Director and additional support to other senior leaders to ensure efficient operations.
Maintain and refine internal processes supporting the leadership team and the broader organization.
Handle calendar management, prepare agendas, draft emails, and create briefings for phone calls and customer meetings.
Coordinate end-to-end travel logistics for senior executives, including transportation, accommodations, and meals.
Organize event logistics from small gatherings to large-scale events such as All-Hands, leadership offsites, and customer events.
Collaborate closely with UK-based teams and Executive Business Partners to maintain alignment with company-wide rhythms.
Utilize AI tools and automation to minimize manual administrative work across scheduling, reporting, and follow-ups.
Optionally contribute to building a high-performance office culture by owning internal event calendars and related initiatives.

Requirements

Several years of professional experience as an Executive Assistant, business coordinator, operations coordinator, or in a similar support role within a fast-paced or scaling organization.
Comfortable operating in an ambiguous, constantly evolving environment while managing multiple priorities simultaneously.
Strong communication skills, including the ability to proactively solve operational challenges before they reach senior leadership.
Operator mindset focused on building scalable processes, trackers, and systems rather than just executing tasks.
Natural inclination to default to automation and AI tools to eliminate repetitive manual admin.
High level of discretion and trustworthiness when handling sensitive information.
Fluent in German with strong conversational English proficiency to coordinate with international teams.

Skills and Tools

AI tools and automation platforms
Calendar and schedule management systems
Travel and logistics coordination tools
Internal process and tracker development
Cross-functional communication platforms

About the Company

Multiverse operates an upskilling platform focused on AI adoption, closing critical workforce skill gaps in AI, data, engineering, and more through applied learning programs. Having launched in Germany following the acquisition of StackFuel, the company collaborates with over 1,500 leading global enterprises with an ambitious goal to upskill 100,000 learners.

How to Apply

Interested candidates should visit the official Multiverse careers page on multiverse.io to submit their application for this role.

Questions candidates ask

What is the location of the Executive Business Partner role?

The role is based in Berlin with remote work flexibility.

What department does this position report into?

The position sits within the CEO Office department.

What language skills are required?

Fluency in German is required, along with strong conversational English for cross-border coordination.

What experience is expected from applicants?

Candidates should have several years of experience as an Executive Assistant, business coordinator, or operations coordinator in a fast-paced environment.

How does AI fit into this job?

AI tools and automation are expected to be used across all repeatable processes to cut manual admin regarding scheduling, reporting, and follow-ups.

Ready to apply?

The application is on the official Multiverse careers page.

Apply on company site