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Workflow + Process Designer (AI Enablement)

NotionSan Francisco, CaliforniaBusiness Technology
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Salary
$166K - $185K USD
Job type
Full-time
Work mode
Remote
Posted
24 Aug 2026
Status
Open · checked 7d ago

About this role

Role Overview

The Workflow + Process Designer (AI Enablement) position at Notion is a full-time opportunity based in San Francisco, California, with a hybrid work schedule. This role suits an experienced professional who is eager to redesign cross-functional business processes and embed artificial intelligence directly into everyday operations.

Key Responsibilities

Redesign core and cross-functional flows for Foundations business teams to make operations simpler, faster, and more consistent.
Architect multi-system workflows spanning Notion, Slack, email, support tooling, and internal systems with clear routing and auditability.
Design for failure by identifying edge cases and controls so workflows remain resilient and reviewable.
Embed AI with clear human-in-the-loop patterns to define where technology assists, automates, approves, and audits.
Build and maintain custom agents, structured skills, and runbooks that power intake triage, summarization, routing, escalation, and reporting.
Instrument everything shipped by defining success metrics such as cycle time, deflection, quality, and adoption.
Establish best practices for AI safety, permissions, transparency, and workflow documentation.
Drive adoption and change management by partnering closely with business stakeholders.

Requirements

Possess two to six years of experience in operations design, service design, product operations, business systems, or internal tools.
Demonstrate experience designing workflows for intake, triage, routing, approvals, escalations, and reporting across multiple teams and tools.
Hands-on expertise mapping and improving business processes through journey maps, service blueprints, operating models, and standard operating procedures.
Bring an AI-native builder mindset with experience designing or building with AI assistants and agents, workflow automation, or internal tooling.
Display lightweight automation ability with comfort building custom agents, automations, structured skills, and integrations across systems.
Exhibit clear communication and stakeholder judgment to present and defend design tradeoffs.
Demonstrate comfort operating in fast-moving environments and collaborating deeply with engineers and product managers.

Nice to Have

Consulting background in technology, process and operations consulting, or business and digital transformation.
Track record delivering client engagements across multiple functions or industries to create repeatable playbooks.
Experience designing internal tools, developer platforms, or enterprise software.
Familiarity with data concepts such as schemas, event tracking, and dashboards, along with operational analytics.
Previous Notion product expertise.

Skills and Tools

Process and systems design
Workflow automation and integrations using APIs, webhooks, and connectors
AI assistants, agents, and prompt design
Process mapping artifacts like service blueprints and journey maps
Notion custom agents and automations

Salary and Benefits

Estimated base salary range of $166,000 to $185,000 per year for roles based in San Francisco
Highly competitive cash compensation, equity, and comprehensive benefits package

About the Company

Notion is a collaborative AI workspace where teams and agents think together, placing knowledge, projects, meetings, and AI tools side by side. Millions of individuals, small teams, and large enterprises run their work on the platform to reduce fragmentation and make work faster and clearer. Employees at Notion act as customer zero in bringing this future of work to life.

How to Apply

Candidates should submit their application directly on the official company careers page.

Questions candidates ask

Where is this position located?

This role is based in San Francisco, California, with work operating from the office on Mondays, Tuesdays, and Thursdays as anchor days.

What is the salary range for the Workflow + Process Designer role?

For roles based in San Francisco, the estimated base salary range is $166,000 to $185,000 per year, accompanied by equity and benefits.

How many years of experience are required?

The role requires two to six years of experience in operations design, service design, product operations, business systems, or internal tools.

Is AI expertise mandatory for this position?

Yes, AI fluency and an AI-native builder mindset—including experience with AI assistants, agents, and prompt design—are core requirements for this role.

How do I apply for this job?

You can apply by visiting the official company careers page and submitting your application.

Ready to apply?

The application is on the official Notion careers page.

Apply on company site