Role Overview
The Vendor Admin Lead position is based in San Francisco, CA and is suited for professionals with extensive experience in vendor management and finance operations. This full-time role reports to the Director of Global Accounts Payable and focuses on maintaining accurate vendor master data across Anthropic’s global finance team.
Key Responsibilities
Conduct intake for each new vendor, ensuring completeness of documentation and alignment with service level agreements.
Verify supporting documents, correctly assign 1099 and tax flags, and perform third-party risk and restricted-party screenings.
Manage one-time and non-vendor payees using appropriate record types.
Oversee 1099 annual reporting and maintain compliance with tax requirements.
Own bank-detail setup and changes, validating against official letters, void checks, or equivalent documentation.
Perform independent callbacks using contact information sourced separately from the request.
Validate international banking formats such as IBAN, SWIFT/BIC, ABA, SEPA, BSB, IFSC, and Japanese bank codes.
Detect and escalate potential payment-fraud indicators, including business-email-compromise attempts.
Maintain vendor hierarchy, including parent/child relationships, remit-to structures, and payment terms.
Lead vendor consolidation efforts, eliminating duplicates and managing merges and inactivations.
Conduct periodic health reviews of dormant vendors, stale bank letters, and missing tax forms.
Serve as the named SOX control owner for vendor-master processes, handling maker-checker reviews, change-log audits, and evidence retention.
Prepare periodic reviews of bank-detail changes and respond to internal and external audit inquiries.
Collaborate with Finance Systems to design ERP security roles that keep vendor master data separate from invoicing and payments.
Document vendor-master processes, create intake checklists, and provide guidance to requesters.
Participate in data migration projects, ensuring accurate conversion and post-migration issue resolution.
Partner with automation initiatives, including AI-assisted validation, document extraction, and a vendor self-service portal.
Generate monthly reports on onboarding volume, cycle time, bank changes, exceptions, and data quality to drive continuous improvement.
Requirements
Minimum of 7 years of experience in vendor management, finance operations, or related fields.
Proven ability to design and enforce SOX controls within a finance environment.
Strong knowledge of vendor onboarding, bank-detail verification, and tax reporting processes.
Experience with third-party risk management and restricted-party screening.
Familiarity with international banking standards (IBAN, SWIFT/BIC, etc.).
Ability to lead vendor consolidation and data quality improvement initiatives.
Excellent documentation and communication skills for process guidance and audit preparation.
Experience collaborating with finance systems teams to manage ERP security and role design.
Nice to Have
Experience with AI-assisted automation tools such as Claude.
Background in working with global vendor bases across the US, Europe, and Asia-Pacific.
Skills and Tools
ERP systems (vendor master module)
SOX compliance and internal audit processes
International banking formats (IBAN, SWIFT/BIC, ABA, SEPA, BSB, IFSC, Japanese codes)
Document verification and extraction tools
AI automation platforms (e.g., Claude)
Risk and compliance tools for third-party risk management
Salary and Benefits
Salary range: $190,000 — $230,000 USD per year.
About the Company
Anthropic develops reliable, interpretable, and steerable AI systems with a focus on safety and societal benefit. The company employs researchers, engineers, policy experts, and business leaders who collaborate to build beneficial AI technologies.
How to Apply
Candidates should apply through Anthropic’s official careers page.
