About this role
Sierra needs to scale its talent pipeline smoothly as the company expands its customer-facing AI agent platform across global markets, which requires dedicated operational support. The incoming Recruiting Coordinator will manage high-volume interview schedules, handle candidate travel and logistics, and maintain precise data tracking within the applicant tracking system to keep hiring managers on target.
Operating out of the Tokyo office, the person in this role will greet candidates, process expense claims, and drive workflow improvements that protect a high-touch candidate experience. Candidates who thrive in this environment typically bring strong organizational skills, adaptability under pressure, and a commitment to maintaining confidentiality while collaborating with leadership teams.
What you will do
- Coordinate a high volume of phone, onsite, and video conference interviews with speed and efficiency.
- Leverage the Ashby applicant tracking system to automate tasks and focus on candidate experience.
- Maintain data accuracy and gather metrics to help prepare reports that keep recruiters and hiring managers on target.
- Manage candidate travel arrangements and process expense claims.
- Meet and greet candidates while they are onsite for interviews.
- Take on projects to impact workflow and office experiences.
What you need
- Bring at least two years of experience as a recruiting coordinator in a scaling company.
- Demonstrate operational excellence, a data-driven mindset, and a great attitude for multitasking and problem-solving.
- Maintain a high level of integrity and trustworthiness regarding candidate confidentiality and privacy.
- Possess demonstrated experience in coordinating schedules and managing communications with C-suite leadership.
- Commit to being in person in the Tokyo office Monday through Thursday.
Nice to have
- Experience working in an in-office culture
- Ashby ATS experience
Benefits
- Flexible (unlimited) paid time off
- Medical, dental, and vision benefits for you and your family
- Life insurance and disability benefits
- Retirement plan dependent on country of employment
- Parental leave
- Fertility and family building benefits through Carrot
Skills and tech stack
Questions candidates ask
What is the remote work policy for this role?
The company requires employees in this role to be in person in the office Monday through Thursday. Sierra is primarily an in-person company based in San Francisco with growing international offices.
What tools and software will I use on the team?
You will leverage the Ashby applicant tracking system to automate tasks and maintain data accuracy. Experience with Ashby is noted as an even better qualification for applicants.