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Marketing Business Operations Manager

UpGuardSydneyMarketing
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Salary
Not listed
Job type
Full-time
Work mode
Remote
Posted
1 Sept 2026
Status
Open · checked 7d ago

About this role

UpGuard is seeking a Marketing Business Operations Manager to join the team in Sydney or work remotely. This full-time position suits an independent professional with a background in workflow optimization and financial planning who thrives in a fast-paced technology setting.

Role Overview

The Marketing Business Operations Manager acts as the operational backbone for the marketing division at UpGuard. This position takes full ownership of the marketing budget process end-to-end, manages systems and tooling administration, and leads change management initiatives for new operational methods. The role requires an autonomous professional capable of driving continuous improvements across shared services and squad-based structures.

Key Responsibilities

Identify friction points in collaborative marketing workflows and design scalable system improvements.
Oversee admin-level configuration and governance of Asana, including templates, rules, and custom fields.
Evaluate and implement automation, no-code solutions, and AI tools to enhance team capacity.
Lead change management strategies to drive adoption of new processes and tools across the marketing team.
Manage the marketing budget process end-to-end, covering annual planning, monthly forecasting, and budget-to-actual reconciliations.
Build and maintain financial models and dashboards to deliver real-time spend visibility to leadership.
Partner with Finance on governance, compliance, and vendor invoicing and purchase order processes.
Oversee internal marketing event planning, vendor strategies, event logistics, and team travel arrangements.
Coordinate meeting schedules, executive calendars, agenda-setting, and follow-through on action items for marketing leadership.
Own the Notion workspace, team handbooks, goal tracking, and presentation materials for global marketing meetings.
Manage strategy, forecasting, and vendor relationships for the online swag store and internal request workflows.

Requirements

Minimum of 3 years of professional experience designing and improving processes and workflows across teams.
Demonstrated admin-level experience managing work management platforms such as Asana or Monday.
Strong systems thinking abilities to evaluate and optimize holistic operating models.
Practical experience implementing automation, no-code platforms, or AI tools.
Proven background in change management and driving the adoption of new operational methods.
Direct experience owning budget processes end-to-end beyond simple spend tracking.
Exceptional organizational skills to manage multiple concurrent workstreams effectively.
Strong written and verbal communication abilities for confident collaboration with senior stakeholders.

Nice to Have

Prior operational experience specifically within a marketing department.
Data and reporting capabilities, such as creating capacity models to spot trends and scaling opportunities.
Experience partnering with or managing external contractors and vendors.
Background mentoring or providing guidance to junior team members.

Skills and Tools

Asana (admin-level configuration and project management)
Notion (workspace and handbook management)
No-code and automation tools
Generative AI tools
Financial modeling and budgeting software

Salary and Benefits

Monthly lifestyle subsidy supporting physical, financial, and mental well-being.
WFH set-up allowance provided within the first three months.
$1,500 USD annual Learning and Development allowance.
Paid annual leave plus two additional UpGuardian leave days.
18 weeks of paid parental leave regardless of parenting role.
Personal leave allowance covering sick and carer's leave.
Fully remote working environment with optional physical offices in Sydney and Hobart.
Top-spec laptop provided for the role.
Paid subscriptions to generative AI tools.

About the Company

UpGuard is replacing manual security bottlenecks with AI-driven precision, processing 100 billion risk signals daily following a US$75M Series C funding round. The organization builds the Cyber Risk Posture Management platform, helping organizations navigate their attack surfaces. UpGuard is recognized as a Certified Great Place to Work in the US, Australia, UK, and India.

How to Apply

To apply for this opportunity, please visit the official UpGuard careers page to submit your application and complete the necessary pre-employment checks.

Questions candidates ask

Is this position remote?

Yes, this role offers a fully remote working environment, though UpGuard also maintains physical offices in Sydney and Hobart.

What experience level is required for this role?

Candidates must have at least 3 years of experience designing and improving workflows and processes across teams.

What platform is used for work management?

Asana is the primary work management platform, and the role requires admin-level configuration experience with Asana, Monday, or similar tools.

Does this role involve budget management?

Yes, the position requires end-to-end ownership of the marketing budget process, including annual planning, monthly forecasting, and building budget models.

What professional development support is offered?

UpGuard provides a $1,500 USD annual Learning & Development allowance for team members to expense professional development opportunities.

Ready to apply?

The application is on the official UpGuard careers page.

Apply on company site