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Executive Business Partner (Office of the CEO)

World LabsSan FranciscoBusiness
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Salary
$200K - $250K USD
Job type
Full-time
Posted
18 Sept 2026
Status
Open · checked 7d ago

About this role

Role Overview

World Labs is seeking an Executive Business Partner to support the CEO in San Francisco. This strategic and execution-oriented role acts as a hybrid of Executive Assistant and Personal Assistant, helping create leverage for a leading figure in artificial intelligence.

Key Responsibilities

Manage the CEO's calendar end-to-end by sequencing priorities, protecting focus time, anticipating schedule conflicts, and working closely with the COO and EA team.
Coordinate closely with the CEO's Stanford team to balance competing conflicts and manage complex internal and external scheduling for executive meetings, press, and speaking engagements.
Plan and execute comprehensive travel logistics, meetings, and events while ensuring proper preparation and context are in place.
Build and maintain a lightweight operating system to track open loops, follow-ups, key commitments, and important decisions.
Ensure the CEO arrives at meetings fully prepared with agendas, pre-reads, and participant contexts.
Triage the CEO's inbox, surface urgent items, and draft thoughtful responses.
Provide personal assistance support including appointments, vendor management, and travel coordination while maintaining high discretion.
Anticipate needs and resolve issues proactively within a fast-paced environment.

Requirements

Bring eight or more years of experience supporting a C-suite executive, founder, or high-profile leader in a fast-paced startup environment.
Exhibit exceptional judgment, discretion, and the ability to manage confidential information.
Demonstrate strong operational organization, attention to detail, and the ability to build systems in ambiguous settings.
Possess proven capability in orchestrating complex local and global travel logistics for high-profile individuals.
Communicate clearly in written and verbal formats, adapting easily across research, engineering, product, and operations teams.
Maintain bilingual fluency in both English and Mandarin.
Utilize modern productivity technology and AI tools such as Claude, ChatGPT, Gemini, Google Workspace, Slack, and Signal.
Commit to working in the San Francisco office five days a week with the flexibility to travel to Palo Alto when needed.

Nice to Have

Previous working experience in technology, artificial intelligence, academia, or research environments.

Skills and Tools

Google Workspace
Slack and Signal
AI productivity tools including Claude, ChatGPT, and Gemini
Complex schedule and travel management
Bilingual English and Mandarin communication

Salary and Benefits

Annual salary range of $200,000 to $250,000 USD
Comprehensive health, dental, and vision insurance
401K plan
Flexible paid time off and paid parental leave
Relocation support as needed
Visa sponsorship availability

About the Company

World Labs is a frontier AI research and product company pioneering spatial intelligence and advanced world models. Co-founded by Dr. Fei-Fei Li, Justin Johnson, and Ben Mildenhall, the company develops technology that transforms text, images, and video into fully navigable 3D worlds. Backed by leading investors with over $1 billion raised, World Labs is growing a world-class team across research and real-world deployment.

How to Apply

Candidates should visit the official World Labs careers page to submit their application for this position.

Questions candidates ask

What is the salary range for the Executive Business Partner role?

The salary range for this position is $200,000 to $250,000 USD per year.

Where is the job located?

The role is based in San Francisco, California, requiring employees to work in the office five days a week with occasional travel to Palo Alto.

Are language skills required for this position?

Yes, bilingual fluency in both English and Mandarin is required.

Does World Labs offer visa sponsorship?

Yes, World Labs provides visa sponsorship for qualifying candidates.

What experience level is required?

Applicants must have eight or more years of experience supporting a C-suite executive, founder, or high-profile leader in a fast-paced startup environment.

Ready to apply?

The application is on the official World Labs careers page.

Apply on company site