About this role
Sierra needs to scale its administrative operations and calendar management without letting leadership bottleneck on complex logistics as the company expands its customer-facing AI agent platform. Managing intricate schedules, coordinating high-stakes sales meetings, and organizing internal events requires a dedicated professional to keep leadership focused on growth.
Working within the London office, the incoming Executive Assistant will proactively oversee executive calendars, handle preparation materials for legal and partnership discussions, and help establish the founding administrative team. Candidates who thrive in this environment demonstrate strong time management, anticipate needs before they arise, and align with company values such as trust, intensity, and craftsmanship.
Operating primarily in an in-person setting, the team builds customer relationships alongside major global brands while maintaining a balance between intensity and family support. The ideal candidate brings extensive executive support experience and a willingness to collaborate closely with cross-functional partners in a fast-paced environment.
What you will do
- Proactively manage calendars by coordinating sales, partnership meetings, discovery calls, and legal contract negotiations.
- Ensure meeting effectiveness through sending preparation and follow-up materials like sales agreements and legal documents.
- Plan and execute virtual and in-person internal events, including team offsites, trainings, and team travel weeks.
- Support external events such as happy hours, sporting events, and leadership in-market tours.
- Establish new administrative systems and improve existing processes while helping build the founding Sierra admin team.
What you need
- Bring 5 or more years of experience in an Executive Assistant or similar role.
- Demonstrate the ability to build relationships and partner effectively with cross-functional teams and external partners.
- Possess excellent time management skills with a willingness to quickly shift tasks and anticipate needs.
- Organize, analyze, and prioritize workflows by frequently interpreting and leveraging data.
- Commit to being in the London office 4 days per week and travel with leaders approximately once per quarter.
- Display advanced proficiency with Google Suite and Slack.
Nice to have
- Experience in a fast-growing, in-person start-up environment
Benefits
- Flexible (unlimited) paid time off
- Medical, dental, and vision benefits for you and your family
- Life insurance and disability benefits
- Retirement plan dependent on country of employment
- Parental leave
- Fertility and family building benefits through Carrot
Skills and tech stack
Questions candidates ask
What is the remote or in-person policy for this role?
Sierra is primarily an in-person company based in San Francisco with growing offices globally. For this position, you must be willing and able to be in the London office 4 days per week.
What travel is expected for this position?
You will need the ability to travel with leaders if needed, which is estimated at around 1 time per quarter.
What tools and software will I be using daily?
The role requires advanced proficiency with Google Suite and Slack for daily administrative tasks and communication.