About this role
Keeping a physical office running safely, efficiently, and to a high standard requires steady operational oversight, which is the exact challenge this Workplace Manager role addresses in Barcelona. Helsing needs an organized professional to act as the operational backbone for the local team, coordinating external vendors, handling facility troubleshooting, and maintaining compliance with local regulations.
In this position, the daily focus involves managing vendor performance, supporting health and safety standards under Spanish occupational rules, tracking workplace budgets, and collaborating with HR on local events. Success in this role requires full ownership of office operations, attention to detail, and fluent communication in both Spanish and English to support the team effectively.
What you will do
- Coordinate and oversee local vendors and suppliers for cleaning, catering, security, and maintenance to maintain service quality.
- Manage day-to-day facilities operations by troubleshooting issues and keeping the workspace functional and safe.
- Support health, safety, and compliance requirements under Spanish occupational health and safety regulations, including risk assessments.
- Track and report on the Barcelona workplace budget by processing invoices and monitoring spend against allocations.
- Coordinate local workplace events and cultural moments in collaboration with HR and leadership to enhance employee experience.
What you need
- Operated with full ownership of a workplace or office environment while managing vendors, suppliers, and facilities.
- Demonstrated hands-on experience negotiating and administering service contracts against performance standards.
- Fluent in Spanish and English with a working knowledge of Spanish workplace regulations including PRL and LPRL.
- Demonstrated organization, attention to detail, and the ability to manage competing operational priorities.
- Ability to handle sensitive information with discretion and build trusted relationships with employees and partners.
Nice to have
- Professional proficiency in Catalan
- Existing network of trusted vendors, service providers, or real estate contacts in Barcelona
- Practical experience supporting an office move, refurbishment, or build-out from planning to completion
Benefits
- Competitive salary and VSOP options
- Relocation support up to €2,500 and 4 weeks temporary accommodation
- Learning allowance of €500 yearly
- Health and wellness support including gym membership and mental health support via Nilo.health
- Enhanced parental leave of 22 weeks fully paid for primary caregivers and 6 weeks for secondary caregivers
- Family support including 5 days of paid family emergency leave and phased return to work
Skills and tech stack
Questions candidates ask
What location is this role based in?
This role is based in Barcelona as the Workplace Manager for the local office.
What language skills are required for this position?
Candidates must be fluent in Spanish and English in both written and verbal forms, and possess a working knowledge of Spanish workplace regulations.
What relocation support is provided?
Helsing offers relocation support up to €2,500 along with 4 weeks of temporary accommodation.