Vendor Management Coordinator
About this role
Organized professionals who enjoy operating in a builder capacity will thrive in this newly established vendor management team at CoreWeave. The group is responsible for executing the day-to-day vendor lifecycle, including onboarding, catalog setup, maintenance, and data cleanup to support a cloud platform built for AI infrastructure. This person will directly handle vendor requests, manage offshore resources, and help establish foundational documentation like Desktop Procedures and process flows to standardize operations.
Operating as a hands-on coordinator, the individual will partner closely with Procurement Operations, IT, and business stakeholders to reduce fraud risk and enforce compliance standards. The role involves configuring vendor catalogs, running regular data audits, and training team members on core workflows. Someone with strong procurement platform experience who enjoys balancing daily operational execution with guiding a distributed team will find a fitting environment here.
What you will do
- Process and manage new vendor requests end-to-end within Coupa by collecting and validating required documentation such as W-9 forms and banking details.
- Configure and maintain vendor catalogs directly within Coupa, updating item data, pricing, and punch-out integrations.
- Process ongoing vendor record updates while applying strict verification protocols for sensitive changes to protect against fraud.
- Conduct regular audits of the vendor master file to identify and remediate duplicate, inactive, or incomplete records.
- Own the creation and upkeep of Desktop Procedures, process flows, and job aids for all core team functions.
- Lead, coach, and manage the day-to-day work of offshore resources to ensure adherence to established SLAs.
- Serve as the primary point of contact for internal stakeholders regarding daily vendor questions and operational issues.
What you need
- Bring at least 2 years of professional experience in vendor management, procurement operations, or supplier enablement.
- Demonstrate at least 1 year of experience leading, mentoring, or coordinating with a team, including offshore or distributed resources.
- Possess strong hands-on experience utilizing a procurement or P2P platform, with Coupa strongly preferred.
- Show documented experience creating operational process documentation such as Desktop Procedures, standard operating procedures, and process flows.
- Maintain a solid understanding of vendor onboarding compliance requirements, including tax documentation and banking verification controls.
Benefits
- Medical, dental, and vision insurance - 100% paid for by CoreWeave
- Company-paid Life Insurance and voluntary supplemental life insurance
- Short and long-term disability insurance, Flexible Spending Account, and Health Savings Account
- Tuition Reimbursement and ability to participate in Employee Stock Purchase Program
- Mental Wellness Benefits through Spring Health and family-forming support provided by Carrot
- Paid Parental Leave, flexible childcare support, 401(k) with employer match, and flexible PTO
Skills and tech stack
Questions candidates ask
What is the compensation range for this position?
The base salary range for this role is $109,000 to $145,000. The starting salary is determined by job-related knowledge, skills, experience, and market location.
What tools and platforms will I use in this job?
The role requires strong hands-on experience with a procurement or P2P platform, with Coupa strongly preferred for managing vendor requests, catalogs, and documentation.
What leadership responsibilities are involved?
The position involves leading, coaching, and managing the day-to-day work of offshore resources while ensuring adherence to service-level agreements. It also requires training team members using established Desktop Procedures and process documentation.
What kind of documentation work is expected?
The coordinator owns the creation and upkeep of Desktop Procedures for all core team functions. This includes building clear, repeatable process flows and diagrams to support consistency, training, and audit readiness.