About this role
Helsing builds defense AI systems designed to protect democratic societies and secure technological sovereignty for open nations. Operating from the London office, the team around the chief operating officer collaborates directly with governments, armed forces, and industry partners to deliver critical capabilities.
Daily responsibilities center on enabling leadership productivity by managing complex schedules, organizing international travel, and facilitating seamless communication with senior officials. Someone who thrives in this environment typically brings a calm demeanor to fast-moving situations, applies absolute discretion with sensitive information, and values structured administrative execution in a mission-driven defense technology context.
What you will do
- Serve as the primary contact for the leadership team by managing correspondence and prioritizing incoming requests.
- Handle complex scheduling across multiple time zones for several senior colleagues while proactively resolving calendar conflicts.
- Coordinate end-to-end business travel logistics, including itineraries and visa processing.
- Process travel and team expense reports accurately and within established company policies.
- Organize high-level meetings and events with government officials, industry leaders, and executives by preparing agendas, venues, and briefing packs.
What you need
- Bring prior experience supporting senior stakeholders in administrative, executive support, office management, or coordination roles.
- Demonstrate the ability to organize competing priorities calmly within a fast-moving operational environment.
- Communicate clearly and professionally in writing and in person with senior officials and external partners.
- Exercise sound judgment, complete reliability, and strict discretion when handling confidential information.
- Communicate fluently in English and maintain strong operational familiarity with MS Office, specifically Outlook.
Nice to have
- Manage travel and expenses in SAP Concur.
- Have worked in a high-growth technology company, a start-up, or the defense industry.
- Use AI tools comfortably in daily work.
Benefits
- Competitive salary and VSOP options
- Relocation support of up to €2,500 and 4 weeks temporary accommodation
- Learning allowance of £450 yearly
- Health and wellness support including gym membership and Nilo.health
- Regular company events and monthly social allowances
- Enhanced parental leave and family support benefits
Skills and tech stack
Questions candidates ask
What tools and software will I need to use in this job?
You will need to work fluently in English and feel comfortable with MS Office, particularly Outlook. Experience managing travel and expenses in SAP Concur is also listed as a nice-to-have skill.
What kind of background is the company looking for in candidates?
Applicants should have experience supporting senior stakeholders in a team assistant, executive support, office management, workplace coordination, event management, or hospitality role. Candidates who have worked in high-growth technology companies, start-ups, or the defense industry are also welcomed.
What are the core benefits provided for this role?
The package includes a competitive salary, VSOP options, relocation support up to €2,500 with 4 weeks temporary accommodation, and a yearly learning allowance of £450. Additional provisions cover gym memberships, mental health support via Nilo.health, enhanced parental leave, and regular social events.