About this role
Managing complex diaries across time zones, organizing high-stakes meetings, and coordinating domestic and international travel form the daily core of this position at Helsing. Reporting directly to the Executive Assistant in Munich, the incoming Team Assistant supports leadership in engagements with government, armed forces, and industry partners while ensuring administrative operations run seamlessly.
Helsing operates as a defence AI company building technologies to protect democracies and support European security. This role exists to keep communication channels clear, expenses accurate, and schedules structured amidst rapid company growth. Someone who thrives in this environment possesses exceptional discretion, remains calm under pressure, and brings strong organizational skills to a mission-driven team.
What you will do
- Act as the primary point of contact for the leadership team by managing internal and external correspondence and filtering incoming requests.
- Handle complex calendar management for multiple senior colleagues while proactively resolving scheduling conflicts.
- Coordinate comprehensive domestic and international business travel itineraries including logistics and visas.
- Process travel and general team expense reports accurately and in a timely manner.
- Organize internal and external events alongside C-level executives for senior government and business officials.
What you need
- Bring prior administrative experience supporting senior stakeholders in roles such as team assistant or office management.
- Manage competing priorities calmly and maintain structured workflows in a fast-paced environment.
- Communicate clearly in writing and in person with senior officials from both public and private sectors.
- Exercise sound professional judgment and complete discretion when handling confidential information.
- Work fluently in both German and English with standard office software proficiency.
Nice to have
- Experience using SAP Concur for travel and expense management
- Familiarity with high-growth or technology companies including event planning and travel management
Benefits
- Competitive salary and VSOP options
- Relocation support up to €2,500 and 4 weeks temporary accommodation
- €500 yearly learning allowance
- Gym membership and mental health support via Nilo.health
- Regular company events and monthly social allowances
- Enhanced parental leave and family support options
Skills and tech stack
Questions candidates ask
What location is this role based in?
This position is based in Munich, supporting Helsing's leadership team and working closely with European teams.
What tools and software will I need to use?
You should be comfortable with MS Office, especially Outlook, and experience with SAP Concur is considered a nice-to-have.
What benefits are included with the position?
The company offers a competitive salary and VSOP options, relocation support up to €2,500 with temporary accommodation, a learning allowance, gym membership, mental health support, and enhanced parental leave.