About this role
Organized professionals who thrive on structure and process improvement will find a natural fit leading the accounts payable function at Helsing. This defense AI company builds technology designed to protect democracies, operating with an ambitious team in Munich. The incoming senior accountant will own the end-to-end procure-to-pay process, manage travel and out-of-pocket expenses, and provide functional leadership to a multi-location accounts payable team.
Day-to-day work centers on ensuring incoming invoices are coded and paid accurately while driving the rollout of a new AP workflow management system. The person in this role will also support the creation of a location-independent service and admin team, maintain strict compliance with internal guidelines, and contribute directly to month-end and year-end closings. This position exists to bring scalable financial operations to a rapidly growing mission-driven organization.
What you will do
- Support and develop a multi-location accounts payable team to help staff do their best work and grow professionally.
- Own the complete incoming invoice workflow from initial data entry through verification, approval, and payment.
- Take a central role in implementing and configuring a new accounts payable workflow management system.
- Plan, execute, and approve regular national and international payment runs according to cash discount deadlines and treasury requirements.
- Maintain oversight of vendor master data quality and serve as the escalation point for complex queries.
- Deliver all accounts payable closing activities for month-end and year-end including reconciliations, provisions, and accruals.
- Identify and implement process improvements across the procure-to-pay and expense management cycle with a focus on automation and eliminating paper workflows.
- Ensure consistent adherence to internal compliance frameworks and applicable value-added tax regulations.
What you need
- Bring substantive experience working within an accounts payable function with prior functional leadership responsibility.
- Possess deep, practical knowledge of the end-to-end procure-to-pay process including expense management in a complex, multi-entity environment.
- Demonstrate proficiency in one or more leading enterprise resource planning systems such as SAP, DATEV, or MS Dynamics.
- Have experience contributing to or leading a finance systems implementation or process automation project.
- Approach financial operations with a structured and precise mindset alongside the pragmatism needed to resolve ambiguous situations.
- Communicate fluently in both German and English to interact with an international supplier base and internal stakeholders.
Nice to have
- Hands-on experience with specialist procurement, expense, or AP automation platforms like Coupa, Ariba, Basware, xSuite, TravelPerk, or Concur
- Working knowledge of national and international VAT legislation including reverse charge mechanisms
- Experience contributing to or managing shared service centre operations
- Prior involvement in ERP implementation or broader finance transformation programmes
- Prior experience working in a defence, deep tech, or high-growth technology environment
Benefits
- Competitive salary and VSOP options
- Relocation support up to €2,500 and 4 weeks temporary accommodation
- Learning allowance of €500 yearly
- Gym membership and mental health support via Nilo.health
- Regular company events and monthly social allowances
- Enhanced parental leave and family support including 5 days of paid family emergency leave
Skills and tech stack
Questions candidates ask
What tools and systems will I use in this role?
The team works with leading ERP systems such as SAP, DATEV, and MS Dynamics. You will also use or help implement modern invoice approval and workflow management tools, alongside automation platforms like Coupa, Ariba, Basware, xSuite, TravelPerk, or Concur.
What relocation assistance is provided?
Helsing offers relocation support of up to €2,500 for candidates moving to Munich. Additionally, the company provides four weeks of temporary accommodation to help you settle in.
What learning and wellness benefits are available?
Employees receive a yearly learning allowance of €500. Health and wellness benefits include a gym membership and mental health support through Nilo.health.