About this role
Organized individuals with a sharp eye for detail and a service-oriented mindset thrive in this operations-focused position. The workplace team at Baseten ensures that the New York office runs smoothly while supporting a rapidly expanding organization that powers machine learning inference for prominent AI companies. Daily work involves managing space utilization, coordinating visitor experiences, and anticipating the operational needs of a growing team.
Collaboration with the Office Manager forms a core part of the daily routine, helping to balance competing demands for conference rooms and physical resources. Candidates who enjoy proactive problem-solving, building cross-functional relationships, and maintaining a polished office environment will find plenty of opportunity to expand their scope as the company scales.
What you will do
- Collaborate with the Office Manager to provide front-of-house reception and create a polished experience for all office visitors.
- Plan ahead for high-priority needs such as onboarding sessions, candidate interviews, customer visits, and board meetings.
- Manage space constraints by applying business context to make thoughtful tradeoffs for meeting rooms and phone booths.
- Maintain the physical office by monitoring supplies, addressing broken equipment, and ensuring rooms are reset properly.
- Partner on workplace operations, vendor management, deliveries, and shipping logistics.
- Support internal events by handling setup, logistics, and post-event space restoration.
What you need
- Demonstrate exceptional attention to detail and a proactive instinct for solving problems independently.
- Manage shifting calendars, competing constraints, and changing priorities without missing details.
- Apply strong judgment to understand company context and make thoughtful resource tradeoffs.
- Communicate clearly and responsively to keep stakeholders informed and close loops effectively.
- Bring a high ownership mentality that builds trust across teams.
- Work from the New York office five days per week.
Benefits
- Competitive compensation, including meaningful equity
- 100% coverage of medical, dental, and vision insurance for employee and dependents
- Flexible PTO policy including company-wide Winter Break
- Paid parental leave
- Fertility and family-building stipend through Carrot
- Company-facilitated 401(k)
Skills and tech stack
Questions candidates ask
What is the remote work policy for this job?
This is an in-person role located in New York. Employees are expected to be in the office five days per week.
What is the salary range for the Office Coordinator?
The salary range for this position is $100K to $125K. Competitive compensation also includes meaningful equity.