About this role
Deepgram is developing the foundational platform for the Voice AI economy, providing real-time APIs for speech-to-text and text-to-speech, and building production-grade voice agents at scale. The company leverages voice-native foundation models to deliver high accuracy and efficiency across numerous applications. The environment at Deepgram emphasizes an AI-first mindset, where actively using and experimenting with advanced AI tools is integral to daily operations and innovation. Employees are expected to integrate AI into their workflows to drive results and continuously explore new models.
This Executive Coordinator role supports the two co-founders, the CEO and CTO, by owning the operational execution of their time and office environment. The primary focus is on managing complex scheduling, intricate travel logistics, and executive communication triage. As the company scales rapidly, this role will also contribute to building shared systems and standards for executive and cross-functional operations.
This position is ideal for an individual who thrives on ensuring meticulous detail is maintained, finds satisfaction in preventing errors, and is motivated by making a tangible impact on executive efficiency. It suits someone who is eager to leverage AI to automate administrative tasks and who prefers an in-person operational role.
What you will do
- Own the scheduling for both the CEO and CTO, ensuring the calendar is conflict-free and aligns with executive priorities.
- Plan and manage complex travel arrangements from start to finish, including quick recovery when unforeseen changes occur.
- Manage the inbox for the CTO and triage communications for the CEO, escalating items that require executive judgment.
- Oversee the day-to-day office operations in Ann Arbor, handling supplies, vendors, and visitor management.
- Coordinate logistics for leadership offsites, executive dinners, and team events.
- Maintain accurate and clean records for expenses, reimbursements, and corporate card reconciliation.
- Utilize AI and automation to streamline manual tasks in scheduling, inbox management, and meeting preparation.
What you need
- Candidates must possess at least one role directly supporting an executive, demonstrating hands-on ownership of calendar management and travel booking.
- Exceptional attention to detail is required, particularly in scheduling across different time zones.
- The role demands daily, hands-on application of AI tools in the workflow, coupled with a genuine enthusiasm for using them to replace manual steps.
- Clear and professional written communication skills are necessary, as the candidate's messages represent the executives.
- Sound judgment regarding confidential information is essential for handling executive communications.
Nice to have
- Experience working side by side with an experienced Executive Assistant
- Desire to learn how an executive office operates
Benefits
- $85K – $95K salary
- Offers Equity
- Offers Bonus
- 10% Bonus
Skills and tech stack
Questions candidates ask
What is the remote policy for this role?
This role is explicitly an in-person position, as the candidate would prefer to be in the office with the team rather than supporting from a distance.
What is the compensation structure?
The salary range for this position is listed between $85K and $95K, and the compensation package also includes equity and a bonus.
What AI tools are used in this role?
The role requires daily, hands-on use of AI tools to replace manual steps in administrative tasks like scheduling and inbox triage.
What is the team structure like?
The coordinator will report directly to the CEO and CTO's Executive Assistant, learning how a high-growth executive office operates.