About this role
Managing complex calendar systems, coordinating international travel, and overseeing executive inboxes form the core daily routine of this operational position. Baseten powers inference infrastructure for machine learning companies and needs an experienced administrative professional to maintain the operating rhythm of the marketing organization.
Partnering closely with senior marketing leadership, the individual in this role acts as a primary coordination point for internal teams, external agencies, and customers. Success requires sharp attention to detail, strong judgment, and the ability to maintain structure while priorities shift rapidly in a growing technology environment.
What you will do
- Manage intricate calendars for the Head of Marketing while balancing competing priorities and intentional time allocation.
- Prepare the leader for daily meetings through proactive handling of agendas, materials, and logistical follow-ups.
- Coordinate recurring operating cadences including marketing reviews, leadership meetings, and campaign planning sessions.
- Partner with external agencies, vendors, and partners to arrange meetings, events, and other engagements.
- Triage executive communications and assist with inbox management to ensure timely follow-ups.
- Arrange domestic and international travel logistics, accommodating last-minute changes seamlessly.
- Plan end-to-end team offsites, celebrations, and milestone events while managing venues, budgets, and vendors.
- Identify and implement opportunities to make marketing leadership operations more efficient and scalable.
What you need
- Bring three to five or more years of experience supporting senior leaders such as a CMO or VP of Marketing within high-growth technology companies, venture capital, private equity, or professional services.
- Demonstrate familiarity with marketing operating rhythms, campaign cycles, and fast-moving go-to-market teams.
- Exhibit exceptional organizational abilities to manage multiple competing priorities without missing details.
- Communicate clearly in written and verbal formats with sound judgment regarding executive representation.
- Show proven capability in coordinating complex cross-functional initiatives across various stakeholders.
- Maintain professionalism and executive presence when interacting with senior leaders, customers, and candidates.
- Operate proactively and autonomously to anticipate needs before they turn into issues.
Benefits
- Competitive compensation, including meaningful equity
- 100% coverage of medical, dental, and vision insurance for employee and dependents in the U.S.
- Flexible PTO policy including company-wide Winter Break from Christmas Eve to New Year's Day
- Paid parental leave
- Fertility and family-building stipend through Carrot
- Company-facilitated 401(k) for U.S. employees
Skills and tech stack
Questions candidates ask
What is the compensation for this role?
The salary ranges from $140K to $170K and includes offers for equity.
Where is the job located?
The position is based in San Francisco.
What kind of time off is provided?
The company offers a flexible PTO policy which includes a company-wide Winter Break where offices close from Christmas Eve to New Year's Day.
What type of experience is required?
Candidates need 3 to 5+ years of experience supporting senior leaders like a CMO, VP of Marketing, or Head of Marketing in high-growth technology, venture capital, private equity, or professional services environments.