About this role
Engineering leadership at Databricks in Amsterdam needs relief from operational friction so they can scale their impact across global R&D initiatives. This multi-executive role solves that problem by embedding an autonomous partner who can manage complex schedules, bridge time zones, and maintain the operational rhythm for multiple leaders without requiring constant direction.
Working directly with R&D Vice Presidents and local engineering teams, the person in this seat will own calendar optimization, travel logistics, cross-functional planning, and preparation for critical engineering forums. The environment moves quickly and rewards confident judgment, direct communication, and a proactive approach to process improvement.
Candidates who succeed here are comfortable operating in ambiguity, handling sensitive information with discretion, and balancing distinct executive styles. Anyone with a background in global tech environments who enjoys using AI tools to streamline administrative workflows will find a natural fit within this Amsterdam-based team.
What you will do
- Proactively manage and optimize complex, multi-time zone calendars for R&D Vice Presidents and leaders to ensure alignment with business priorities.
- Support engineering planning cycles, quarterly business reviews, and cross-team syncs during key milestones.
- Own end-to-end expense and travel processes while identifying patterns to streamline recurring workflows.
- Partner with Belgrade site operations to support office events and team activities through collaborative work with local partners.
- Prepare and review briefing materials, agendas, and follow-up documentation for executive meetings and engineering leadership forums.
- Drive action item tracking, follow-up loops, and meeting cadence management so operational rhythms remain consistent.
- Handle highly confidential information with the utmost discretion and integrity across all organizational interactions.
What you need
- Bring at least five years of executive administrative experience, preferably within a global technology or software organization.
- Demonstrate advanced calendar management skills with specific expertise in Gmail and Google Calendar across multiple time zones.
- Possess a strong ability to exercise sound judgment and make independent decisions in ambiguous situations.
- Communicate effectively with C-level executive assistants and external stakeholders while maintaining C1 English proficiency.
- Show a demonstrated interest in and aptitude for AI tools and workflow automation.
- Maintain the flexibility to occasionally adjust schedules to support executive needs after regular office hours and undertake occasional travel.
Nice to have
- Bachelor's degree in Business Administration, HR, Marketing, Education, or a related area
- Experience supporting leaders in Engineering, R&D, or Product organizations
Skills and tech stack
Questions candidates ask
Where is this role located?
This position is based in Amsterdam, Netherlands, supporting R&D leaders in the local office as well as at least one additional leader in EMEA.
What kind of schedule flexibility is required?
The role requires balancing distinct executive styles and priorities across time zones, and candidates are expected to demonstrate flexibility by occasionally adjusting schedules to support executives' needs after regular office hours.
What tools and technologies will I use?
The position requires advanced calendar management skills with specific expertise in Gmail and Google Calendar, along with a demonstrated interest in and aptitude for AI tools and workflow automation.