About this role
Helsing builds defence AI systems to protect democracies and ensure open societies maintain control over their ethical standards and technological sovereignty. The leadership team requires an Executive Assistant to manage high-stakes engagements with senior officials in government and industry, organize complex travel itineraries, and maintain efficient administrative workflows. This role exists to serve as the operational backbone for the management team, enabling rapid responses to internal priorities and external partnerships. Candidates who excel in this position possess strong multitasking capabilities, professional discretion, and bilingual proficiency in German and English.
What you will do
- Act as the primary point of contact between company executives and external partners or clients.
- Organize meetings and communications between the management team and senior officials in business and government.
- Handle correspondence directed to the management team and assume responsibility for filtering messages.
- Make comprehensive travel arrangements and prepare detailed travel itineraries.
- Manage the management team agenda and internal team meetings while helping prioritize and resolve scheduling conflicts.
What you need
- Bring prior professional experience working as an assistant for C-level or senior executives.
- Demonstrate a strong inclination for multitasking and task prioritization in a dynamic environment.
- Exhibit excellence in written and verbal communication in both German and English.
- Prove a track record of engaging effectively with senior officials across private and public sectors.
- Exercise professional judgment and strict discretion when handling sensitive information.
Nice to have
- Experience providing executive assistance to technical C-level executives
- Experience working in fast-paced, high-dynamic organisations
Benefits
- Competitive salary and VSOP options
- Relocation support: up to €2,500 and 4 weeks temporary accommodation
- Learning: €500/£450 yearly allowance
- Health & wellness: gym membership and mental health support (Nilo.health)
- Social: regularly company events and monthly social allowances
- Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers
Skills and tech stack
Questions candidates ask
What kind of support is available for relocation?
Relocation support includes up to €2,500 and 4 weeks of temporary accommodation. Additionally, family support includes 5 days of paid family emergency leave.
What health and wellness perks are offered?
The company provides a gym membership and mental health support via Nilo.health. Employees also receive a yearly learning allowance of €500/£450.
What are the parental leave policies?
Enhanced parental leave offers 22 weeks fully paid for primary caregivers and 6 weeks for secondary caregivers. There is also a 100% remote work option during pregnancy and a phased return to work.