About this role
Managing complex calendars, travel arrangements, expense reimbursements, and meeting preparations forms the core daily routine of the Executive Assistant to the COO at Glean. The person in this seat will act as a trusted strategic partner to the Chief Operating Officer, handling communication flows, preparing presentation decks and briefing notes, and coordinating onsite logistics for high-priority interactions. Beyond standard administrative tasks, the role exists to establish operational structure, build lightweight communication hubs, and help the broader COO organization scale effectively.
Candidates who thrive in ambiguity, exercise strong judgment, protect confidentiality, and enjoy creating organization from scratch will do well here. Operating within a hybrid model based out of the Mountain View office, the individual will collaborate closely with other executive assistants and cross-functional stakeholders to ensure alignment across company priorities and maintain smooth daily execution.
What you will do
- Provide comprehensive administrative support to the COO through complex calendar management, travel coordination, and expense reimbursements.
- Support the broader COO organization by coordinating priorities, meetings, communications, and key operating rhythms.
- Manage communication flow for the COO to ensure issues are properly surfaced, routed, and followed through.
- Prepare internal and external meeting materials such as decks, briefing notes, agendas, and supporting documents.
- Coordinate onsite logistics, visitor support, and execution needs for executive meetings and high-priority interactions.
- Handle sensitive and confidential information with exceptional discretion and professionalism.
- Build and improve lightweight systems, workflows, and communication hubs to help the organization scale.
- Partner with other executive assistants and cross-functional stakeholders to ensure strong company-wide coordination.
What you need
- Bring five or more years of experience as an executive assistant or in a similar role supporting senior executives.
- Demonstrate strong executive partnership instincts that extend beyond administration into prioritization and trust.
- Possess exceptional organizational skills and the ability to manage multiple competing priorities with calm follow-through.
- Exhibit excellent verbal and written communication skills for interacting with senior leaders and cross-functional teams.
- Maintain a high level of discretion and sound judgment when handling confidential information.
- Demonstrate a proactive and resourceful approach to anticipating needs and building structure from scratch.
- Show comfort operating in ambiguity within a growth-stage company environment.
- Be tech-savvy and comfortable using Google Workspace, Slack, Zoom, and related collaboration tools while based in the Bay Area for regular onsite work in Mountain View.
Benefits
- Medical, Vision, and Dental coverage
- Generous time-off policy
- 401k plan contribution
- Home office improvement stipend
- Annual education and wellness stipends
- Daily healthy lunches and regular company events
Skills and tech stack
Questions candidates ask
What is the remote work and office policy for this role?
This role is hybrid, requiring you to be in the Mountain View office four days a week with occasional travel.
What is the compensation range for the Executive Assistant position?
The standard base salary range for this position is $100,000 to $140,000 annually, with actual compensation determined by factors such as location, level, and experience.
What tools and software will I be using daily?
You will use collaboration tools including Google Workspace, Slack, and Zoom.
What does the interview process involve regarding AI?
As part of the interview process, you will complete a brief AI-focused exercise or discussion to demonstrate how you think about, design, and use AI to drive impact.