Executive Administrative Assistant

Role Overview

The Executive Administrative Assistant position at Universal Audio in Scotts Valley, California, delivers high-level operational and administrative support to the executive leadership team. This hybrid role suits an organized professional with over five years of experience who thrives in a dynamic work environment.

Key Responsibilities

This position manages complex and fast-changing calendars across various time zones while protecting focus time and resolving scheduling conflicts. The role coordinates virtual, hybrid, and in-person meetings, sets up video conferencing technology, and handles domestic and international travel arrangements including expense report reconciliation. Responsibilities include preparing agendas, briefing documents, presentations, and pre-reads while capturing actionable items for follow-up.

The professional drafts correspondence, summarizes incoming communications, flags urgent matters, and conducts data research for executive review. Daily tasks involve leveraging generative AI tools like Claude, ChatGPT, Gemini, or Copilot for drafting, summarizing long documents, and building research briefs, alongside utilizing AI meeting assistants like Read AI or Zoom AI Companion.

Additional duties include planning monthly onsite weeks, serving as the in-office point of contact, coordinating offsites and all-hands meetings, and maintaining organized digital records in shared drives. The role also tracks cross-functional projects, assists with recruiting and onboarding logistics, manages general office duties, and handles sensitive information with utmost discretion.

Requirements

Candidates need five or more years of experience supporting multiple C-level executives within hybrid or distributed organizations, with a Bachelor's Degree preferred or equivalent work experience. The position requires demonstrated proficiency in Google Workspace, Microsoft 365, macOS, iOS, Zoom, and Slack, alongside expertise in conference room technology. Applicants must possess hands-on experience with generative AI tools, workflow automation, and scheduling utilities, accompanied by strong judgment regarding data privacy. Excellent written and verbal communication skills, exceptional organization, time management, and a service-oriented attitude are essential.

Skills and Tools

Salary and Benefits

The annual salary range for this position is $100,000 to $110,000. Universal Audio provides competitive benefits including profit sharing, medical, dental, and vision coverage, a 401(k) safe harbor contribution, stock options, and flexible time-off covering PTO, sick leave, and company holidays.

About the Company

Universal Audio strives to thrill and inspire music makers globally through timeless sound and craftsmanship, empowering them to create legendary records. The company envisions becoming a trusted creative partner and friend to musicians worldwide, equipping professional and home studios alike with exceptional audio interfaces, microphones, software, and gear. Universal Audio operates as an equal employment opportunity employer committed to a diverse and inclusive workplace free from discrimination and harassment.

How to Apply

Interested candidates should visit the official Universal Audio careers page to submit an application for this position.